2018 - 2020 Eta Omega Chapter Rules
ETA OMEGA CHAPTER RULES
AREA IV of TEXAS STATE ORGANIZATION
THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL
Article I. NAME
The name of this chapter shall be Eta Omega Chapter of the Texas State Organization of the Delta Kappa Gamma Society International.
Article II. OBJECT
The object of Eta Omega Chapter shall be to carry out the Mission and Purposes of The Delta Kappa Gamma Society International as found in the Constitution, Article II.
Article III. MEMBERSHIP
Section A. Classes of Membership
The membership of Eta Omega Chapter shall be comprised of active, reserve, and honorary members in accordance with the Constitution, Article III and International Standing Rules section 3.0
1. An Active member shall be a woman who is employed as a professional educator at the time of her election or has been retired from an educational position. An active member may participate in all activities of the chapter.
2. Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter due to physical disability and/or geographical location (residence in a non-DKG country or unreasonably far from a chapter). Retirement is not a reason for granting reserve membership. A Reserve Member may be restored to active status upon request.
3. Honorary members shall be women, ineligible for active membership, elected for notable service to education or to women’s issues. Honorary Members may participate in all activities except that of holding an elected office.
Section B. New Members
1. Recommendations for new members will be accepted at any time. Recommendations shall be submitted to the Membership Committee by February to be considered for election during that year (July 1 – June 30.)
2. Elections of New Members
a. Voting for new members shall be at any regular meeting by February for membership in that year.
b. The chapter will use the four-fifths method to elect. (4/5 of members present and voting)
c. A chapter-wide orientation and reorientation shall be held prior to initiation.
d. Initiation may be at any regular meeting.
Section C. Termination of Membership
1. Non-payment of dues. All membership dues shall be paid by October 15 in order to meet the TSO deadline of November 1. Failure to meet the dues deadline after multiple contacts will result in termination of membership.
2. Resignation. Resignations shall be submitted in writing to the chapter president and reported to the chapter members.
3. Members may vote to terminate a membership for an action of moral turpitude.
4. Death
Section D. Reinstatement to Membership
1. Former active members may return to active membership by written request. No member vote, past dues, or reinstatement fee is required.
2. A reinstated member shall pay the current annual dues, according to the Constitution.
Article IV. FINANCE
Section A. Where applicable, the CONSTITUTION of THE DELTA KAPPA GAMMA SOCIETY
INTERNATIONAL, Article IV and International Standing Rules, Section 4.0 shall govern
chapter finances.
Section B. Annual Dues shall be required of active and reserve members on all levels of the Society.
1. Eta Omega dues shall be established by the adopted annual budget and shall include State and International dues established by those organizations.
2. The chapter must pay a one-time membership fee for honorary members.
3. Additional chapter assessments shall be determined by a two-thirds (2/3) vote of members present and voting.
Section C. Fund Raising
1. Fund-raising events shall be conducted throughout the year.
2. The proceeds of fund-raising events finance chapter activities and Grants-in-Aid for a female graduate from each area high school, Brazosport and Brazoswood, who plans to enter the teaching profession.
3. Active members are expected to participate in chapter fundraising.
Section D. Finance Control
1. The Chapter Finance Committee shall submit annually a proposed budget for adoption by two-thirds (2/3) of the members present.
2. All expenses shall be approved by the Chapter President prior to payment.
3. The President’s and Treasurer’s signatures shall be on all checks.
4. An annual financial review report shall be submitted to the Chapter Executive Board or to the members at large.
Article V. ORGANIZATION
Section A. Chapter
Eta Omega shall conduct its business in a manner consistent with the Constitution, International Standing Rules, the Texas State Bylaws, and the Chapter Rules.
Section B. Area
Eta Omega Chapter shall participate in activities of Area IV as assigned by the Texas State Executive Board. This may include hosting an area IV workshop in the rotation of area chapters.
Article VI. OFFICERS
Section A. Chapter Officers
1. Chapter Officers shall be a President, a Vice-President, and a Secretary, all elected by the chapter members in accordance with the Constitution, Article VI and International Standing Rules 6.03.
2. The chapter may choose to elect a second Vice-President and/or a Corresponding Secretary, who shall be considered Chapter Officers.
3. The incoming President shall appoint a Parliamentarian and the executive board shall appoint a Treasurer; both shall serve on the Chapter Executive Board.
4. Chapter Officers shall be elected in even numbered years by a majority vote of members present.
Section B. Duties
Chapter officers shall perform the duties enumerated in the Constitution Article VI, Section D, and in the Texas State Organization Official Manual.
The Chapter President, or her proxy, shall attend the State Executive Board Meeting, Texas State Convention, and represent the chapter as a voting member.
Section C. Nominations
1. The chapter president shall appoint the Nominations Committee.
2. Nominations for Chapter officers shall be made in even numbered years by the Nominations Committee, which shall submit the name of at least one nominee for each elective position. Consent of each nominee must be obtained. The slate, with candidate qualifications, shall be presented to the chapter members at a regular meeting by February. Nominations may be made from the floor with consent of the nominee.
3. If there is only one nominee for an office, election shall be by voice vote, and a majority of the votes cast elects.
4. If there are two or more nominees for an office, election shall be by ballot, and a majority of votes cast elects. The Nominating Committee shall prepare the ballot and conduct the election.
Section D. Term of Office
1. The term of office for elected chapter officers shall be a term of two years or until a successor is named.
2. The President may succeed herself only once, for a total of four (4) years in office.
3. The Treasurer will be selected by the executive board each biennium.
Section E. Vacancies
1. When a vacancy occurs in the office of President, the first Vice- President shall become President.
2. When a vacancy occurs in other elective or appointed positions, the chapter President shall name a successor.
Article VII. EXECUTIVE BOARD
Section A. Members
1. The members of the Executive Board shall be the elected and appointed officers of the chapter and the Immediate Past President.
2. The Treasurer shall be a voting member of the Executive Board; the Parliamentarian shall serve as a non-voting member.
Section B. Duties
The duties of the Executive Board shall be those specified in the Constitution, Article VII,
and Section C, 2.
Section C. Meetings
1. The Executive Board shall meet at least twice annually and additionally as needed to conduct chapter business.
2. All board members being notified, matters requiring immediate board action may be voted upon by postal or electronic mail, or in an electronic meeting wherein all members may simultaneously hear each other and participate during the meeting. A majority vote of board members shall be required for action.
Section D. Quorum
A quorum shall be a majority of the voting members of the board.
Article VIII. CHAPTER MEETINGS
1. Regular meetings of Eta Omega shall be held at least four times per year. A quorum shall be 20 percent of the chapter’s active members.
A quorum is not required to include active members who reside at a great distance.
2. The President may call for a vote outside a regular meeting to enact tasks requiring immediate action. All chapter members being notified, matters requiring immediate action may be voted upon by postal or electronic mail, or in an electronic meeting wherein all members may simultaneously hear each other and participate during the meeting. A majority of members voting shall be required for action.
Article IX. COMMITTEES
Section A. Committees of Eta Omega Chapter shall be:
1. SOCIETY BUSINESS:
a. Archives – maintain chapter history (scrapbooks, yearbooks, etc.)
b. Ceremonies/Necrology - conduct initiation of new members, installation of officers (even-numbered years), service of remembrance to honor deceased member, notification to State
c. Finance – create and propose annual budget for members’ approval
d. Fundraising - propose, implement, and oversee fundraising events (non-dues)
e. Membership – solicit prospective member nominations,
oversee annual election of members, host orientation for
elected prospective members, complete appropriate
documentation for State report
f. Communications – (formerly Communications, Yearbook, Legislative/Rules/Policies Committees) produce, distribute, and and maintain chapter yearbook, newsletter, website, telephone tree, and additional publicity as needed, keep members informed of pertinent state and federal legislation, and maintain rectification of chapter rules and policies
2. SOCIETY MISSION AND PURPOSES:
a. Awards and Recognition (formerly Achievement Awards Committee) – honor member service to the chapter using established guidelines, present awards
b. Hospitality – oversee Hostess Teams and refreshments for chapter meetings and events
c. Member Care (formerly a part of Hospitality Committee) – maintain member connections in time of need/celebration, with reference to established guidelines
d. Programs (includes former Professional/Personal Enrichment Committee) – prepare and present program calendar, including special events, arrange for appropriate meeting sites, provide music as appropriate, support member awareness of global DKG activities
e. Service Projects – develop, initiate, and oversee community service projects
f. Grants-in-Aid and Scholarships (formerly two separate committees) - publicize grants, receive and read applications, select recipients of funds to graduating Seniors from area high schools, inform members of scholarship availability, guidelines. Deadlines for application, report and publicize chapter recipients
3. SPECIAL COMMITTEES
a. Area IV Workshop – work with the Area Coordinator to provide a workshop in odd-numbered years
b. Ad Hoc Committees – duties as assigned to accomplish a specific action; examples: financial review, nominations, special events, member care
Section B. Committee Assignment and Responsibilities
1. The chapter President shall appoint all committees; the President shall be an ex-officio member on all committees except the Nomination Committee.
2. Chapter committees shall be responsible for any work represented by the international committee descriptions in Constitution, Article VIII, Sections B and C.
3. Chapter committees shall refer to State Rules, Section 9.0 for additional responsibilities.
Article X. AMENDMENTS
Section A. Provisions for Amendment
These Chapter Rules may be amended by a 2/3 vote of members present and voting at a
meeting following a 30-day previous notice.
Section B. Method of Amendment
When an amendment(s) is to be considered, a written copy of the amendment shall be
presented at a regular meeting and also delivered to each member by hand delivery, post,
or email.
Article XI. PARLIAMENTARY AUTHORITY
Section A. Governing Documents
Robert’s Rules of Order, Newly Revised, shall govern the proceedings of Eta Omega Chapter
in all cases not provided for in the Constitution, International Standing Rules, the Texas
State Organization Bylaws, and the Alpha State Official Manual.
Section B. Revision of Chapter Rules
1. Chapter Rules shall be reviewed and recertified at the start of each biennium to assure alignment with state and international governing documents, and chapter practices.
2. The President shall be responsible for submitting the chapter rules in each biennium to the area representative on the state bylaws and rules committee.
3. Chapter Rules should be revised when the chapter establishes a changed practice, votes to change a policy, or when The Delta Kappa Gamma Society International and/or Texas State Organization make changes that affect chapter rules.
Article XII. DISSOLUTION
In the event that it becomes necessary for Eta Omega Chapter to dissolve or merge with
other chapter(s), there must be strict adherence to the provisions of the Constitution,
Article XIX, 3, and the Texas State Rules, Section 16.2.
AREA IV of TEXAS STATE ORGANIZATION
THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL
Article I. NAME
The name of this chapter shall be Eta Omega Chapter of the Texas State Organization of the Delta Kappa Gamma Society International.
Article II. OBJECT
The object of Eta Omega Chapter shall be to carry out the Mission and Purposes of The Delta Kappa Gamma Society International as found in the Constitution, Article II.
Article III. MEMBERSHIP
Section A. Classes of Membership
The membership of Eta Omega Chapter shall be comprised of active, reserve, and honorary members in accordance with the Constitution, Article III and International Standing Rules section 3.0
1. An Active member shall be a woman who is employed as a professional educator at the time of her election or has been retired from an educational position. An active member may participate in all activities of the chapter.
2. Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter due to physical disability and/or geographical location (residence in a non-DKG country or unreasonably far from a chapter). Retirement is not a reason for granting reserve membership. A Reserve Member may be restored to active status upon request.
3. Honorary members shall be women, ineligible for active membership, elected for notable service to education or to women’s issues. Honorary Members may participate in all activities except that of holding an elected office.
Section B. New Members
1. Recommendations for new members will be accepted at any time. Recommendations shall be submitted to the Membership Committee by February to be considered for election during that year (July 1 – June 30.)
2. Elections of New Members
a. Voting for new members shall be at any regular meeting by February for membership in that year.
b. The chapter will use the four-fifths method to elect. (4/5 of members present and voting)
c. A chapter-wide orientation and reorientation shall be held prior to initiation.
d. Initiation may be at any regular meeting.
Section C. Termination of Membership
1. Non-payment of dues. All membership dues shall be paid by October 15 in order to meet the TSO deadline of November 1. Failure to meet the dues deadline after multiple contacts will result in termination of membership.
2. Resignation. Resignations shall be submitted in writing to the chapter president and reported to the chapter members.
3. Members may vote to terminate a membership for an action of moral turpitude.
4. Death
Section D. Reinstatement to Membership
1. Former active members may return to active membership by written request. No member vote, past dues, or reinstatement fee is required.
2. A reinstated member shall pay the current annual dues, according to the Constitution.
Article IV. FINANCE
Section A. Where applicable, the CONSTITUTION of THE DELTA KAPPA GAMMA SOCIETY
INTERNATIONAL, Article IV and International Standing Rules, Section 4.0 shall govern
chapter finances.
Section B. Annual Dues shall be required of active and reserve members on all levels of the Society.
1. Eta Omega dues shall be established by the adopted annual budget and shall include State and International dues established by those organizations.
2. The chapter must pay a one-time membership fee for honorary members.
3. Additional chapter assessments shall be determined by a two-thirds (2/3) vote of members present and voting.
Section C. Fund Raising
1. Fund-raising events shall be conducted throughout the year.
2. The proceeds of fund-raising events finance chapter activities and Grants-in-Aid for a female graduate from each area high school, Brazosport and Brazoswood, who plans to enter the teaching profession.
3. Active members are expected to participate in chapter fundraising.
Section D. Finance Control
1. The Chapter Finance Committee shall submit annually a proposed budget for adoption by two-thirds (2/3) of the members present.
2. All expenses shall be approved by the Chapter President prior to payment.
3. The President’s and Treasurer’s signatures shall be on all checks.
4. An annual financial review report shall be submitted to the Chapter Executive Board or to the members at large.
Article V. ORGANIZATION
Section A. Chapter
Eta Omega shall conduct its business in a manner consistent with the Constitution, International Standing Rules, the Texas State Bylaws, and the Chapter Rules.
Section B. Area
Eta Omega Chapter shall participate in activities of Area IV as assigned by the Texas State Executive Board. This may include hosting an area IV workshop in the rotation of area chapters.
Article VI. OFFICERS
Section A. Chapter Officers
1. Chapter Officers shall be a President, a Vice-President, and a Secretary, all elected by the chapter members in accordance with the Constitution, Article VI and International Standing Rules 6.03.
2. The chapter may choose to elect a second Vice-President and/or a Corresponding Secretary, who shall be considered Chapter Officers.
3. The incoming President shall appoint a Parliamentarian and the executive board shall appoint a Treasurer; both shall serve on the Chapter Executive Board.
4. Chapter Officers shall be elected in even numbered years by a majority vote of members present.
Section B. Duties
Chapter officers shall perform the duties enumerated in the Constitution Article VI, Section D, and in the Texas State Organization Official Manual.
The Chapter President, or her proxy, shall attend the State Executive Board Meeting, Texas State Convention, and represent the chapter as a voting member.
Section C. Nominations
1. The chapter president shall appoint the Nominations Committee.
2. Nominations for Chapter officers shall be made in even numbered years by the Nominations Committee, which shall submit the name of at least one nominee for each elective position. Consent of each nominee must be obtained. The slate, with candidate qualifications, shall be presented to the chapter members at a regular meeting by February. Nominations may be made from the floor with consent of the nominee.
3. If there is only one nominee for an office, election shall be by voice vote, and a majority of the votes cast elects.
4. If there are two or more nominees for an office, election shall be by ballot, and a majority of votes cast elects. The Nominating Committee shall prepare the ballot and conduct the election.
Section D. Term of Office
1. The term of office for elected chapter officers shall be a term of two years or until a successor is named.
2. The President may succeed herself only once, for a total of four (4) years in office.
3. The Treasurer will be selected by the executive board each biennium.
Section E. Vacancies
1. When a vacancy occurs in the office of President, the first Vice- President shall become President.
2. When a vacancy occurs in other elective or appointed positions, the chapter President shall name a successor.
Article VII. EXECUTIVE BOARD
Section A. Members
1. The members of the Executive Board shall be the elected and appointed officers of the chapter and the Immediate Past President.
2. The Treasurer shall be a voting member of the Executive Board; the Parliamentarian shall serve as a non-voting member.
Section B. Duties
The duties of the Executive Board shall be those specified in the Constitution, Article VII,
and Section C, 2.
Section C. Meetings
1. The Executive Board shall meet at least twice annually and additionally as needed to conduct chapter business.
2. All board members being notified, matters requiring immediate board action may be voted upon by postal or electronic mail, or in an electronic meeting wherein all members may simultaneously hear each other and participate during the meeting. A majority vote of board members shall be required for action.
Section D. Quorum
A quorum shall be a majority of the voting members of the board.
Article VIII. CHAPTER MEETINGS
1. Regular meetings of Eta Omega shall be held at least four times per year. A quorum shall be 20 percent of the chapter’s active members.
A quorum is not required to include active members who reside at a great distance.
2. The President may call for a vote outside a regular meeting to enact tasks requiring immediate action. All chapter members being notified, matters requiring immediate action may be voted upon by postal or electronic mail, or in an electronic meeting wherein all members may simultaneously hear each other and participate during the meeting. A majority of members voting shall be required for action.
Article IX. COMMITTEES
Section A. Committees of Eta Omega Chapter shall be:
1. SOCIETY BUSINESS:
a. Archives – maintain chapter history (scrapbooks, yearbooks, etc.)
b. Ceremonies/Necrology - conduct initiation of new members, installation of officers (even-numbered years), service of remembrance to honor deceased member, notification to State
c. Finance – create and propose annual budget for members’ approval
d. Fundraising - propose, implement, and oversee fundraising events (non-dues)
e. Membership – solicit prospective member nominations,
oversee annual election of members, host orientation for
elected prospective members, complete appropriate
documentation for State report
f. Communications – (formerly Communications, Yearbook, Legislative/Rules/Policies Committees) produce, distribute, and and maintain chapter yearbook, newsletter, website, telephone tree, and additional publicity as needed, keep members informed of pertinent state and federal legislation, and maintain rectification of chapter rules and policies
2. SOCIETY MISSION AND PURPOSES:
a. Awards and Recognition (formerly Achievement Awards Committee) – honor member service to the chapter using established guidelines, present awards
b. Hospitality – oversee Hostess Teams and refreshments for chapter meetings and events
c. Member Care (formerly a part of Hospitality Committee) – maintain member connections in time of need/celebration, with reference to established guidelines
d. Programs (includes former Professional/Personal Enrichment Committee) – prepare and present program calendar, including special events, arrange for appropriate meeting sites, provide music as appropriate, support member awareness of global DKG activities
e. Service Projects – develop, initiate, and oversee community service projects
f. Grants-in-Aid and Scholarships (formerly two separate committees) - publicize grants, receive and read applications, select recipients of funds to graduating Seniors from area high schools, inform members of scholarship availability, guidelines. Deadlines for application, report and publicize chapter recipients
3. SPECIAL COMMITTEES
a. Area IV Workshop – work with the Area Coordinator to provide a workshop in odd-numbered years
b. Ad Hoc Committees – duties as assigned to accomplish a specific action; examples: financial review, nominations, special events, member care
Section B. Committee Assignment and Responsibilities
1. The chapter President shall appoint all committees; the President shall be an ex-officio member on all committees except the Nomination Committee.
2. Chapter committees shall be responsible for any work represented by the international committee descriptions in Constitution, Article VIII, Sections B and C.
3. Chapter committees shall refer to State Rules, Section 9.0 for additional responsibilities.
Article X. AMENDMENTS
Section A. Provisions for Amendment
These Chapter Rules may be amended by a 2/3 vote of members present and voting at a
meeting following a 30-day previous notice.
Section B. Method of Amendment
When an amendment(s) is to be considered, a written copy of the amendment shall be
presented at a regular meeting and also delivered to each member by hand delivery, post,
or email.
Article XI. PARLIAMENTARY AUTHORITY
Section A. Governing Documents
Robert’s Rules of Order, Newly Revised, shall govern the proceedings of Eta Omega Chapter
in all cases not provided for in the Constitution, International Standing Rules, the Texas
State Organization Bylaws, and the Alpha State Official Manual.
Section B. Revision of Chapter Rules
1. Chapter Rules shall be reviewed and recertified at the start of each biennium to assure alignment with state and international governing documents, and chapter practices.
2. The President shall be responsible for submitting the chapter rules in each biennium to the area representative on the state bylaws and rules committee.
3. Chapter Rules should be revised when the chapter establishes a changed practice, votes to change a policy, or when The Delta Kappa Gamma Society International and/or Texas State Organization make changes that affect chapter rules.
Article XII. DISSOLUTION
In the event that it becomes necessary for Eta Omega Chapter to dissolve or merge with
other chapter(s), there must be strict adherence to the provisions of the Constitution,
Article XIX, 3, and the Texas State Rules, Section 16.2.